The Importance of Writing Comprehensive Job Descriptions

Think about your job description. What is your title? What department are you in? How many hours a week are you expected to work? What licenses are you required to maintain?

Think about your job description. What is your title? What department are you in? How many hours a week are you expected to work? What licenses are you required to maintain?

These may seem like mundane details of your job now, but at one point they were the characteristics that led you to that position. Think back to before you interviewed. What made you send in a resume to apply for that job? More likely than not, you read the job description and thought, “That sounds like something I can do.”

Although the interview is often viewed as the most important part of the hiring process, it can be argued the job description is just as significant, if not more so. While not always mandatory, there are many compelling reasons to focus on creating accurate and detailed job descriptions.

Benefits Writing of Detailed Job Descriptions

The first step in hiring a great employee is attracting them. A poor description can turn off excellent prospective employees while appealing to poor candidates. A job description should be a depiction of the ideal employee, In fact taking the time to write a description can force you to think about the exact qualities and skills you want a candidate to possess.

Additionally, job descriptions can be helpful post-hire. A good description can serve as a benchmark for performance evaluations down the line - how is the employee performing based on the initial expectations listed?

What to Include When Writing Job Descriptions

Writing a job description is one thing, writing an accurate, detailed, and thorough job description is another. As mentioned above, the end result should be an illustration of the perfect employee for the job. The below list provides a basic overview of details that should be present in all job descriptions.

  • If you are hiring for an existing position, talk to the employee currently holding the position. This allows you to get an accurate idea of what qualities are necessary to be successful in the position, short and long term.
  • Set the title and department. Who are the supervisors and/or who will the employee be supervising?
  • Specify all requirements and skills that are necessary to complete the job to the expected satisfaction. This includes education, experience, licenses and physical requirements.
  • Provide the essential and secondary functions the employee will be performing while at work. What are the standards to perform those functions? (Example: how many phone calls are they expected to make per day?)
  • List the time requirements of the job. What are the days, hours or shifts the employee will be working - what is the compensation?

Do not cut corners on the hiring process. Creating a comprehensive job description is the first step in hiring a star employee.

Check the Optimum Solutions blog next week for helpful tips and advice on what to do during the interview process.

Get a Free Demo

Fill out the form below & we'll email you a video product demo!

Which solution are you interested in?
Optimum Solutions will not sell, rent, or lease your personal information.

Accounting Manager Betsy Heilman, Dimensions

Support has been excellent. Most companies have good software but are lacking in the support of that software once it is purchased. We have had good experiences with your support staff.