The U.S. Citizenship and Immigration Services (USCIS) released a new form I-9, which became effective March 8, 2013. However, employers are able to continue using the existing I-9 Form until May 7, 2013. The official notice is available on the Homeland Security website. Continue reading below to learn the field changes in sections 1-3 as well as additional format changes.
The first modification includes new fields that were added in Section 1. The new fields include;
- email address
- phone number (optional)
- alien authorized to work
- foreign passport and country of issuance
In addition, the old data field for ‘Maiden Name’ has been replaced to read: ‘Other Names (if any)’.
In Section 2, the employee’s name has been moved to the top of the form. The ‘List A’ document combinations has been expanded to includes new fields. Additionally the space for recording documentation has been lengthened.
The last field change is in Section 3, which now includes a space to print the name of the employer or authorized representative.
There have also been format changes that you should be aware of. The new form has grown to 2 pages and 6 pages of instructions which include links to additional resources, the 2012 I-9 form was 1 page with 3 pages of instructions. The new 2013 form has a new online format that contains fillable drop down menus to select the date and country of issues. Other changes include clearer data fields to assist in properly completing the form.