Human Resources

Stay up to date on the world of HR. Read articles by our in house HR experts about human resources hot topics, tips and tricks, Optimum Human Resource software, and other ways to make your job a little bit easier. 

Email us at info@optimum-solutions.com with your human resource questions and your question may be featured on the blog.

Even though there will be a revised Form W-4 released in 2020, it will not be mandatory that  employees fill out a new one unless they change their withholding amounts after 2019.  According to the IRS, the new withholding methods should be closely in line with what employees have been accustomed to on prior Forms W-4.

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Today's alternative workforce of part timers, contractors and freelancers is making an explosive impact on the modern economy. Check out this short 30-minute webinar about payroll and HR in a gig economy. 

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According to the IRS, the new draft of Form W-4 that they scrapped last September is being replaced with a new new draft which should be released by May 31, 2019. Get the details here. 

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Although it may be an uncomfortable topic, being prepared to handle a deceased employee's wages and taxes will make the potential situation less complicated while keeping you in compliance with federal and state laws. 

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On April 26, the IRS announced that individuals with family coverage under a high-deductible health plan, $6900 will continue to be the maximum deductible Health Savings Account contribution for 2018. Get the details here. 

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Let us introduce you to some popular mobile apps that can make your payroll/HR life easier! Track expenses, keep notes, calculate time and pay – you’ll be amazed at what you can do on your mobile devices! You can even share many of these with your employees so they can help you keep better records. Watch the webinar here. 

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The world has changed, and privacy is quickly becoming a thing of the past. Learn more about the risky trend of employees posting pictures of their paychecks online, and ways to help buck the trend today.

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Employee information is sensitive data that needs to be stored properly, but who should have access to their data? Learn how to store personnel data securely, and differences between protected and general information.

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What is the National Medical Support Notice? The National Medical Support Notice (NMSN) is a notice that is sent by child support agencies to employers to make sure that children receive health care when it is required from the child support order.…

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What is the HFA? The Healthy Families Act (HFA) was introduced on March 20, 2013 and is currently in front of a congressional committee. This act would require employers with 15 or more employees to permit each employee to earn at least one…

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Does your company allow employees to work onsite after hours?  If so, there are policies and actions you consider concerning safety and security. Forms of Risk The first thing that needs to be considered when constructing policies is the environment of the workplace.…

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Taking advantage of temporary workers is the newest trend in the job recruitment sector. In fact, 34% of businesses expect to hire more temporary workers in the next five years (2011 McKinsey Global Institute US Jobs Survey). And though you’ll need…

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Hiring a virtual employee for your business gives you the opportunity to access a much larger pool of talent, which enables you to hire the very best person for the job. However, remote work is very different from traditional in-house duties,…

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There is no doubt that the advancement of internet and technology has vastly changed the ways of the working world. One of these changes has been increase in the hiring of remote workers. Since these employees will be doing their work…

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HR trying avoiding social media has become like HR trying avoiding paperwork - in today’s world it is nearly impossible. Social media has become part of every day life, for both individuals and businesses. This has forced HR to address the…

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“You’re Fired.” Two words every person hopes they never have to hear. However getting fired does, unfortunately happen. At first you may think it’s the end of the world, but we’re here to tell you good news - it’s not!

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Training employees is often considered a wasted expense when, on the contrary, it should be looked at as an investment in an asset. Time and effort have already been spent on hiring a good employee, now use the training process as…

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Think about your job description. What is your title? What department are you in? How many hours a week are you expected to work? What licenses are you required to maintain? These may seem like mundane details of your job now, but at one point they were the characteristics that led you to your position.

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Employees have started to develop a new skill in the office - the mastery of missing work days. Employees are learning how to abuse FMLA policies, particularly when it comes to using intermittent leave, and the company is paying the price. With…

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In 2010, the United States saw nearly 100,000 employment discrimination claims were filed with the Equal Employment Opportunity Commission. Did you know that according to some laws, as a manager, you can personally be sued for employer lawsuits? There is no way…

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The recession taught us more than a few lessons, but one of the most important is to always be financially prepared. This means always being diligent in managing your expenses. The question arises, are you a savvy saver?  Take the time to…

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Do you feel like you are already behind before you even arrive at work? If the answer is yes, you may not be managing your time at work as efficiently as you could be. Between emails, calls and other employees stopping…

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Case sensitive passwords, firewalls, encrypted USB drives, biometric scans - these are all different methods companies will use to prevent electronic data breaches. However, these sophisticated prevention technologies are insignificant if your company does not have basic data security policies in place. Here are a few areas where your company may be susceptible to everyday data breaches

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Similar to FMLA, the Military Family Leave act allows employees to take unpaid leave. Read this overview to learn what USERRA is and who it applies to.

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The IRS Releases the 2011 Form W-9 Request for Taxpayer Identification Number and Certification The IRS has released an updated Form W-9 for tax year 2011.  The Request for Taxpayer Identification Number and Certification has quite a few changes, so you should…

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After reviewing responses from groups such as the APA Government Affairs Task Force, the Office of Child Support Enforcement (OCSE) realized the burden on employers completing the varying Verification of Employment forms from each state. In an effort to help the employer,…

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What Qualifies as Exigency Leave for Military FMLA? An eligible employee may qualify for FMLA leave if there is a qualifying exigency due to one of these eight conditions affecting a spouse, son, daughter, or parent in the armed forces: Short-notice deployment: If…

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Recent government reports found that a high percentage of workplace injuries and illnesses are not being reported by employers. This reporting has prompted the U.S. Occupational Safety & Health Administration (OSHA) to launch an enforcement initiative focused on identifying employers who…

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And when was the last time you read the complete OSHA Recordkeeping Handbook from cover to cover?  Um hm…...I thought so.  It may sound daunting, but there are really some quite simple things to remember when you track OSHA incidents. First, if…

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How can your Human Resource software help reduce employee injuries?  While OSHA has certain requirements that must be met to provide a safe and injury free work environment, they are not always adhered to by employees or there may just be…

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Payroll Coordinator Kathy Elsberry , Performance Motorsport Management

This software was chosen because I can control the input and processing of my payrolls. There is no waiting for reports or tax filings. I wanted a product that was in-house rather than on the internet.